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Position Summary (Re-advertised)

The Human Resource Generalist will support the Head of People & Culture in managing recruitment processes, maintaining personnel records, tracking office inventory, facilitating employee training, and overseeing attendance and leave management. The candidate will possess strong organizational skills, sound knowledge of HR practices, and the ability to effectively handle multiple HR functions while ensuring compliance with internal policies and relevant regulations.

Specific Duties and Responsibilities 

Talent Acquisition & Onboarding

• Implement recruitment strategies to attract and retain top talent

• Draft and post job descriptions across relevant platforms including teamtailer, linkdIn, etc.

• Screen resumes, conduct interviews, and coordinate candidate assessments.

• Collaborate with hiring managers to define roles, timelines, and selection criteria.

• Manage the full recruitment life cycle, from job posting to final offer.

• Facilitate new hire onboarding, including orientation, system access, ID cards, workspace allocation, and documentation.

• Prepare offer letters, employment contracts, and ensure timely submission of new hire paperwork.

Employee Records & Data Management

• Maintain up-to-date and compliant physical and electronic employee records.

• Monitor and track contract terms, probation periods, and renewals.

• Ensure compliance with data protection laws and company confidentiality protocols.

• Generate reports on employee data and ensure data integrity across all systems.

HR Policy Implementation & Compliance

• Communicate and enforce internal HR policies in line with Ethiopian labor laws.

• Assist with policy reviews, updates, and implementations.

• Serve as a point of contact for HR-related policy queries and clarifications.

• Support labor law compliance, including contracts, leave entitlements, and terminations.

• Assist in external audits, labor inspections, and HR compliance assessments.

Attendance & Leave Management

• Oversee daily attendance tracking through Shega time management system.

• Manage leave requests, balances, and absenteeism reporting.

• Prepare and submit monthly attendance reports with highlights on irregularities.

• Support managers in leave planning and documentation.

Performance Management

• Facilitate/following up periodic performance review and performance evaluation based on the performance management system cycles.

• Support managers in setting employee performance goals and KPIs.

• Track performance review and evaluations, probation reviews, and performance improvement plans.

• Provide tools and guidance for effective feedback and coaching sessions.

Learning & Development

• Identify employee training needs in collaboration with department heads.

• Organize internal and external training programs, including logistics and evaluation.

• Maintain training records, calendars, and feedback forms.
• Employee Engagement & Welfare

• Plan and execute staff engagement initiatives and team-building activities.

• Coordinate employee recognition, wellness, and birthday/holiday programs.

• Address staff concerns and grievances with empathy and escalate when necessary.

• Encourage a positive and inclusive workplace culture.

Compensation, Benefits & Pension Coordination

• Support payroll processes by providing timely attendance and leave inputs.

• Manage employee pension scheme registration, updates, and reporting.

• Liaise with pension providers to ensure timely contributions and compliance.

• Respond to compensation and benefits-related queries from employees.

Facility & Workplace Management

• Coordinate office-related HR facilities and liaise with the admin team.

• Ensure a clean, safe, and productive work environment for all employees.

• Manage allocation of office resources such as ID cards, desks, and equipment.
• Offboarding & Exit Management

• Coordinate the offboarding process, including handover, clearance, and final settlement.

• Conduct exit interviews and compile feedback reports for management insights.

• Update employee records and ensure proper documentation for departing staff.

General HR Administration & Support

• Draft HR letters, memos, and official communications.

• Assist in the preparation of regular HR reports and board presentations.

• Support HR-led projects and initiatives across departments.

• Maintain positive relationships with external vendors, government offices, and professional networks.

Required Skills & Qualifications

• Bachelor’s Degree In Management, Human Resources Management, Business Administration, Or Related Field.

• Minimum 3 years of relevant working experience

• Strong knowledge of Ethiopian labor laws and HR practices.

• Proficiency in Microsoft Office Suite and HRIS software.

• Excellent organizational, interpersonal, and communication skills.

• Ability to handle confidential information with discretion.
• Fluent in Amharic and English.