About Shega

Shega is on a mission of elevating decision-making in Africa, starting with Ethiopia, through a data & Intelligence platform that aggregates and contextualizes information, along with a Media & Audience Ecosystem offering high-quality media and analysis driven content. We also provide Insights & Advisory, merging market intelligence with local expertise for strategic growth and social impact, and Agency Services to help brands and organizations connect with our expanding audience. By combining intelligence, an audience ecosystem, and tailored advisory, Shega partners local and international private and development actors to catalyze innovation and informed growth.

Position Summary:

The Purchaser is responsible for sourcing, negotiating, and purchasing goods and services required by the company. This role involves ensuring that the company secures the best quality products and services at the most competitive prices, while maintaining strong relationships with suppliers.

Primary Responsibilities:

Sourcing and Procurement:

• Plan and determine what goods or services are needed, including specifications and quantities.

• Coordinate with user departments and establish criteria for evaluating and selecting suppliers, such as price, quality, reliability, and sustainability.

• Identify and evaluate potential suppliers based on price, quality, and delivery capabilities.

• Negotiate contracts and terms of agreement to secure the best deals.

• Place orders and ensure timely delivery of goods and services.

• Maintain accurate records of purchases, pricing, and other relevant data.

• Prepare and present reports on procurement activities, supplier performance, and cost savings.

• Ensure all procurement documentation is complete and compliant with company policies.

Negotiation and Contract

• Engage in negotiations with selected suppliers to agree on terms, pricing, and delivery schedules.

• Communicate with suppliers and internal stakeholders, ensuring accuracy in orders and contracts.

• Addressing issues that arise in the procurement process.

• Draft detailed contracts that outline the terms of the agreement, including payment terms, delivery schedules, and performance metrics.

• Have the contracts reviewed by the legal team to ensure compliance with laws and regulations.

Inventory and cost Management:

• Monitor inventory levels to prevent stockouts or overstock situations.

• Coordinate with the warehouse team to ensure accurate inventory records.

• Implement inventory control measures to optimize stock levels.

• Analyze market trends and supplier performance to identify cost-saving opportunities.

• Develop and implement strategies to reduce procurement costs.

• Track and periodically report on procurement expenditures and savings.

Supplier Relationship Management:

• Monitor supplier performance to ensure compliance with contract terms.

• Build and maintain strong relationships with suppliers to ensure reliable supply chains.

• Conduct regular supplier evaluations to assess performance and compliance with agreements.

• Resolve any issues or disputes with suppliers promptly and effectively.

• Use KPIs to measure supplier performance and address any issues promptly.

Quality Assurance and Compliance

• Ensure that purchased products and services meet the company's quality standards and specifications.

• Work with suppliers to address any quality issues and implement corrective actions.

• Conduct regular quality audits and inspections of purchased goods and services.

• Ensure compliance with company policies, industry regulations, and legal requirements.

• Stay updated on changes in procurement laws and regulations.

• Implement and enforce procurement policies and procedures.

Qualifications, Knowledge and Skills:

• Excellent verbal and written communication skills, problem-solving, and organizational skills

• Ability to work independently and as part of a team

• Knowledge of business operations (procurement, sales, marketing, financial management)

• Efficient time management for handling multiple accounts and tasks

• Negotiation skills for managing contracts and agreements

• Computer skills and familiarity with reporting, and data analysis tools

• Strong negotiation and communication skills, analytical and problem-solving abilities.

• Detail-oriented and highly organized.

• Ability to work under pressure and meet tight deadlines.

• Strong ethical standards and integrity.

Education and Work Experience

• Bachelor's degree in business administration, Supply Chain Management, Logistics or a related field.

• 2+ experience in purchasing, procurement, or supply chain roles with a strong understanding of procurement processes and best practices.

• Ability to analyze market trends and supplier performance, effective negotiation with suppliers to secure favorable terms.

• Familiarity with industry-specific tools and platforms, procurement systems and tools, and Microsoft Office Suite.